Records
There is a designated record retention person at each school and/or department.
Contact Student Services 864-1034 for directions on boxing up "STUDENT FILES" including the following “Student File” categories: CUM folders, Student Intervention Folders, Due Process Folders, and Student Health Folders.
All other records should be boxed using the following guidelines.
Process overview
Use only District approved boxes
available through the pony service
Do NOT overfill the box
they need to be moveable
Box items with similar retention codes
the 1st digit of the Auditor of State retention code
Do NOT mix permanent records with temporary records
Use the District approved labels
available from the Treasurer’s Office
follow the directions on the label
Meet with the building designee to add the appropriate code and disposal information to the label
The full code from the label should be written on all sides of the box
allows for easy identification if the box is placed on the shelf backwards
The building designee should enter a work order to have the records moved to the appropriate storage facility
The yellow copy of the label should be sent to the Treasurer's Office
The Treasurer's Office will request record disposal yearly
If there are any questions that the building designee cannot answer, please contact the Treasurer’s Office at 864-1040.